Inspection reports
Inspection reports drafted from your notes and photos, so inspectors review instead of type
Your inspector walks the units and takes notes the way they always have. The AI turns those notes and photos into a draft in your template, and the inspector checks it and signs it.
The problem
The walk takes the morning. The report takes the afternoon.
Your inspector spends the morning in units and the afternoon turning shorthand and a camera roll into a report. The note says "BR2 window latch broken, see pic," and the report needs the room, the item, the condition, the right photo and the deficiency wording your standard uses. Reports go out late, and the person best placed to spot a problem spends their time formatting tables.
What it does
It does the writing up, item by item
Typed notes, dictated voice memos and photos tagged to a unit all work as input.
Matches notes to your template
Each note goes to the right room and item, so "kitchen sink slow drain" lands under Kitchen, Plumbing.
Writes in your wording
Findings use the phrasing in your past reports and your deficiency standard, not generic text.
Attaches the right photos
Photos sit next to the finding they show. When a photo and its note seem to disagree, the item is flagged.
Lists what wasn't noted
Template items with no note show up as "no note recorded," so a skipped smoke detector check is visible, not silently left blank.
Inspector's note
BR2 window latch broken, see pic. Smoke det hall ok. Bath fan noisy.
In the draft
Bedroom 2, window: latch does not secure (photo 14), deficiency level for inspector to confirm. Hallway, smoke detector: operational. Bathroom, exhaust fan: operates, excessive noise reported.
What it does not do
It drafts. It never signs.
The report is the inspector's, and every judgment in it stays theirs.
It doesn't decide pass or fail
A suggested deficiency level is marked as a suggestion. The inspector sets the final one.
It doesn't invent findings
If there's no note or photo for an item, it doesn't fill one in.
It doesn't read a blurry photo with confidence
If it can't tell what a photo shows, it says so and leaves the item for the inspector.
It doesn't send anything
No report goes to an owner, agency or resident until the inspector has approved it.
Where a person stays in charge
The inspector reviews every line
A person checks every draft before it becomes a report. That includes the parts the AI got right.
Every finding
The inspector reads, edits or deletes each one, with the photo beside it.
Every deficiency level
Confirmed or changed by the inspector, never accepted by default.
Life safety items
Anything touching smoke detectors, gas or exposed wiring is pulled to the top of the draft so it gets acted on the same day.
Your QA step
If a second person reviews reports today, they still do.
What it works alongside
Your template, your devices, your files
Inspectors don't need a new app to walk a unit.
Your inspection template
Move in, move out, annual or agency inspections, in the format you already use.
The phone or tablet your inspectors carry
Notes and photos come from the devices already in their pockets.
Your property management software
Approved reports are filed where you keep them, and repair items can be listed for a person to turn into work orders.
Where we've done this before
Our founder worked on the backend of US Inspection Group's HUD inspection platform, which has inspected over 3.6 million units.
Read the US Inspection Group case studyHow we build it
The drafting tool is an AI agent that works through each item in your template and stops wherever an inspector has to decide.
How we build AI agentsPilot it in four weeks
One inspector, one inspection type
Move outs or annuals at one property are a good place to start.
Week 1
Gather the material
Your template, a set of past reports, and the raw notes and photos behind them.
Week 2
Test on old inspections
Run past inspections through and compare each draft with the report your inspector actually wrote.
Week 3
Live on new inspections
The inspector reviews every draft and marks each edit they had to make.
Week 4
Decide
Which findings needed rewriting? Did anything get missed? Does the inspector trust the flags?
Those edits tell you whether to widen it to more inspectors, adjust the wording, or stop.
FAQ
What inspection teams ask about AI drafted reports
It can draft them from the inspector's notes and photos, in your template and your wording. The inspector reviews every line, edits what's wrong, and signs the report. Nothing goes out as a draft.
Bring one finished report and the notes behind it
We'll walk through how that report got written, where the hours went, and what a four week pilot on one inspection type would look like.